1. Scope of this notice
This notice is prepared for people who visit getrobi.ai, request information about Robi or contact us through info@getrobi.ai. Data processing activities relating to students, parents and educators in Robi’s school classroom programme are addressed in separate privacy notices and school agreements.
2. Data controller
Your personal data is processed by [Official company name of the company operating Robi] as the data controller. Its registered address and registration details will be added to this section before publication. You can send questions about data protection to info@getrobi.ai.
3. What data may we process?
- Contact details you share with us, such as your first name, last name, email address and phone number,
- Information about your school, institution, role and the requested programme scope,
- The messages and requests you share in emails or phone discussions,
- Limited technical records for site security, such as IP address, access date, browser and device information.
- If enabled, technical dimensions in aggregate site measurement such as the visited hostname and page path, referring site, country, device, browser and operating system,
- A separate, limited first-party event record consisting of the permitted school call-to-action or form stage, approximate placement on the page and general error category.
First-party event records do not contain names, email addresses, school names, form content or numbers, IP addresses, browser information, referrer or full page addresses, persistent visitor identifiers, Turnstile keys or student and child information. IP addresses may be transformed temporarily and irreversibly for abuse prevention limits; the resulting value is not stored in event records or application logs. The aggregate site measurement provider’s exact fields, processing location and retention period will be verified separately before activation.
4. For what purposes do we process data?
- To respond to requests for information, demos and institutional discussions,
- To assess the programme scope and delivery plan suited to the school,
- To conduct communication and discussions,
- To ensure website security, continuity and technical operation,
- To measure site use and the broad stages of the school discussion flow without profiling individuals,
- To meet legal obligations and protect our rights in potential disputes.
5. Collection methods and legal grounds
Data may be collected electronically through email, phone discussions and the website’s technical records. Depending on their nature, processing activities rely on the legal grounds in Article 5 of KVKK: establishing or performing a contract, meeting a legal obligation, establishing or protecting a right, and legitimate interests provided your fundamental rights are not harmed. If a separate activity requires explicit consent, your consent is requested separately.
6. With whom may data be shared?
Your personal data may be shared only to the extent necessary with suppliers providing hosting, email, information technology and legal advice, or with legally authorised public bodies. Technical service providers may support hosting, technical security and, if enabled, limited site measurement. If infrastructure involving data transfer abroad is used, the conditions under Article 9 of KVKK are assessed separately and the notice is updated.
7. Retention period
Data is retained for the period necessary for its processing purpose and the mandatory retention periods under applicable legislation. Ninety days is a technical proposal for school discussion records; it is not an accepted retention policy and has not been enabled in the live site form. The provider’s site measurement retention period will also be verified before publication. Until exact periods are approved by the data controller and legal assessment, the form collecting personal information and analytics remain disabled on the live site. When the purpose and legal basis no longer exist, data is deleted, destroyed or anonymised.
8. Your rights under KVKK
Under Article 11 of KVKK, you have the right to apply to the data controller to:
- Learn whether your personal data is being processed,
- Request information if it has been processed,
- Learn the purpose of processing and whether data is used in accordance with that purpose,
- Learn the third parties to whom data is transferred within the country or abroad,
- Request correction of incomplete or incorrectly processed data,
- Request deletion or destruction when the conditions under the law are met,
- Request notification of corrections and deletions to third parties to whom data has been transferred,
- Object if the result of analysis by automated systems is to your detriment,
- Request compensation if you suffer damage due to unlawful processing.
You can submit requests to info@getrobi.ai together with information sufficient to verify your identity.
9. Official source
This notice has been prepared with reference to the Personal Data Protection Authority’s Obligation to Inform page and relevant legislation.